For cohort courses

How to create a cohort courses waitlist

You put a Google Form on the landing page and it collected everyone who was mildly curious. Now you have to email 370 people that they did not get in, and the 30 you want never heard back. Nobody who signed up knows whether they are 5th or 350th.

The interest form has 400 names and the cohort has 30 seats. 6 steps, about five minutes, or one click with the recipe below.

Step by step

Set up the Spring cohort yourself

These are the exact values the recipe applies. Change any of them to match your line.

  1. Create the waitlist

    Sign in, click New waitlist, and name it "Spring cohort". It starts as a draft, so nothing is public until you publish.

  2. Set capacity to 30 in total

    In Settings, set the capacity to 30 in total. When the 30th person joins, the form reads as full and says so.

  3. Leave the hours open

    Under Hours, leave the schedule off so people can join at any time. You can pause the list by hand whenever you need to.

  4. Add the form fields

    Email is built in. On the Form tab, add Name (required), Current role (required), What do you want to build during the course?. Labels and help text render as plain text.

  5. Hide the counter

    In Settings, leave the counter off. The form still refuses signups past the cap; it just does not show the running total.

  6. Publish and share

    Click Publish. The Share tab has the hosted link, a QR code, and the script tag or iframe for your site. The submit button reads "Apply for a seat".

Or do it in one click

Use the recipe

The "Spring cohort" recipe creates the waitlist with every step above already done. Sign in, click once, and it is live as a draft you can publish.

Create this waitlistSee the recipe page

Recipe

Spring cohort

  • 30 total
  • Open any time
  • 4 fields
  • 30 seats total. The form closes when the 30th applicant joins.
  • No opening hours. Open the list when you announce the cohort and pause it after.
  • Asks for name, current role, and what they want to build.
  • Applicants see their position in line.
  • The running count is hidden, so applicants only see their own number.

After you publish

How the list runs

Cap the cohort

Thirty seats. The form closes at 30 instead of collecting a mailing list.

Ask real questions

A dropdown for role, a long text field for goals. Multi-step forms if the application is long.

Show the place in line

"You're #18." Applicants stop emailing to ask.

Hide the count

Turn off the public count when you do not want 30 of 30 on the page.

Read the answers

CSV export with position, email, role, and the full text of every answer.

Reopen for the next cohort

Pause between cohorts. Clear the list or raise the cap when the next one opens.

FAQ

Questions people here ask

Can I accept applicants out of order?

Yes. The position is a number, not a rule. Read the export and invite whoever fits.

Can I charge tuition through the form?

No. Unwaited does not take payments. Send a checkout link to accepted applicants from your own tool.

Does it email applicants when they are accepted?

Applicants get a confirmation with their place in line when they apply, and a "your turn" email when you send it from the Entries tab. Acceptance details still go out from your inbox.

Related

Keep reading

Five minutes by hand, or one click.

Free for 100 signups a month. Unlimited waitlists. Every setting above stays editable.

Create this waitlist