For workshops and studios

How to create a workshops waitlist

Pottery, printmaking, a Saturday woodworking class. Each month you build the event again, watch it oversell the wheels you actually have, and process refunds. Eventbrite takes a cut of every ticket for a class you could fill from your own Instagram.

Every month you make a new Eventbrite and refund the overflow. 7 steps, about five minutes, or one click with the recipe below.

Step by step

Set up the Wheel throwing, beginners yourself

These are the exact values the recipe applies. Change any of them to match your line.

  1. Create the waitlist

    Sign in, click New waitlist, and name it "Wheel throwing, beginners". It starts as a draft, so nothing is public until you publish.

  2. Set capacity to 16 per month

    In Settings, set the capacity to 16 per month and the reset to 1st of the month at 9:00 AM. The count starts over at every reset; nothing is deleted.

  3. Leave the hours open

    Under Hours, leave the schedule off so people can join at any time. You can pause the list by hand whenever you need to.

  4. Add the form fields

    Email is built in. On the Form tab, add Name (required), Experience. Labels and help text render as plain text.

  5. Add the "Session" time slots

    On the Form tab, add a Time slot field named "Session" with Saturday 10:00 AM (8), Saturday 2:00 PM (8). Each slot fills on its own and reads as full when its spots are taken.

  6. Show the counter

    In Settings, turn on the counter so the form shows how many spots are left. People join faster when they can see the number.

  7. Publish and share

    Click Publish. The Share tab has the hosted link, a QR code, and the script tag or iframe for your site. The submit button reads "Save my seat".

Or do it in one click

Use the recipe

The "Wheel throwing, beginners" recipe creates the waitlist with every step above already done. Sign in, click once, and it is live as a draft you can publish.

Create this waitlistSee the recipe page

Recipe

Wheel throwing, beginners

  • 16 per month
  • Open any time
  • 2 capped slots
  • 4 fields
  • 16 places per month. The count resets on the first at 9:00 AM.
  • No opening hours. The list stays open until the 16 places are taken.
  • Asks for name, which Saturday session, and experience on the wheel.
  • Students see their number for this month.
  • When the month is full, the form shows when next month's list opens.

After you publish

How the list runs

Monthly capacity

Sixteen per month, reset on the first at 9:00 AM. One form forever.

Pick a session

A multiple-choice field for morning or afternoon. Export by session for the roster.

Numbered per month

"You're #11 this month." The all-time count stays in your export.

Ask about experience

A dropdown for level. The teacher knows who needs the wedging demo.

Multi-step if you need it

Split a long intake into pages. Show/hide rules reveal fields only when relevant.

Send it to your calendar tool

On Pro, webhook each signup into Zapier, Make, or a script that books the seat.

FAQ

Questions people here ask

Can I take a deposit?

No. Unwaited does not take payments. Use the list to send payment links in order.

Can the morning and afternoon sessions have different caps?

One capacity per waitlist. Create two waitlists for two caps, or keep one list and balance sessions by hand.

What happens to last month's list?

It stays in the dashboard and the export. The form only counts this month.

Related

Keep reading

Five minutes by hand, or one click.

Free for 100 signups a month. Unlimited waitlists. Every setting above stays editable.

Create this waitlist