For gyms and studios
How to create a gym classes waitlist
Registration happens in a WhatsApp group. Someone posts the class, replies pile up, and the coach counts thumbs-up emojis in the morning. Twenty-three people show up for twenty bikes. The gym management app can do this, but it costs more per month than the class makes.
The 6:00 AM class fills in a group chat and nobody knows who is 21st. 6 steps, about five minutes, or one click with the recipe below.
Step by step
Set up the 6:00 AM HIIT yourself
These are the exact values the recipe applies. Change any of them to match your line.
Create the waitlist
Sign in, click New waitlist, and name it "6:00 AM HIIT". It starts as a draft, so nothing is public until you publish.
Set capacity to 20 per day
In Settings, set the capacity to 20 per day and the reset to daily at 6:00 PM. The count starts over at every reset; nothing is deleted.
Set the opening hours
Under Hours, set signups to open Mon to Fri, 6:00 PM to 5:00 PM the next day. Outside those hours the form shows a closed screen with the next opening time, in the joiner's time zone.
Add the form fields
Email is built in. On the Form tab, add Name (required), Phone (required), Membership number (required). Labels and help text render as plain text.
Show the counter
In Settings, turn on the counter so the form shows how many spots are left. People join faster when they can see the number.
Publish and share
Click Publish. The Share tab has the hosted link, a QR code, and the script tag or iframe for your site. The submit button reads "Book my spot".
Or do it in one click
Use the recipe
The "6:00 AM HIIT" recipe creates the waitlist with every step above already done. Sign in, click once, and it is live as a draft you can publish.
Recipe
6:00 AM HIIT
- 20 per day
- Mon to Fri 6 PM–5 PM +1d
- 4 fields
- 20 spots per class day. Numbering restarts every class.
- Registration opens at 6:00 PM Monday through Friday for the next morning's class.
- It closes at 5:00 PM the following day, so the window runs overnight.
- The capacity resets at 6:00 PM, the same moment registration opens.
- Asks for name, phone, and membership number.
After you publish
How the list runs
Capacity per class
Twenty per day, and the day starts at 6:00 PM. One class, one window, one count.
An overnight window
Open 6:00 PM, close 5:00 PM. Because close is earlier than open, the window crosses midnight.
Spot numbers
"You're #12 today." Members know they are in before they set the alarm.
Membership number
A short text field. Match it against your roster before class.
The roster
Export today's list as CSV, or webhook each booking to a sheet on Pro.
Free a spot
Delete a cancellation and the next member can book. Numbers are never reused.
FAQ
Questions people here ask
Can I run several classes a day from one list?
Each waitlist has one capacity window. For a 6:00 AM and a 6:00 PM class with separate caps, create two waitlists.
Does it text members when a spot opens?
No SMS. Members get a confirmation email with their number and a link to check their place. When a spot opens, send "your turn" from the Entries tab and they get an email.
Can members cancel themselves?
Yes. The confirmation email links to their place in line, where one tap leaves the line and frees the spot for the next member.
Does it charge for the class?
No. Unwaited takes names and enforces capacity. Billing stays in your membership software.
Related
Keep reading
- FeatureOpening hoursWaitlist opening hours, including overnight windows
- For your businessThe waitlist app for gyms, studios, and class schedulesTwenty spots in the 6:00 AM class, forty across the week, registration that opens the evening before.
- AlternativeReferralHero alternativeReferral, affiliate, and waitlist campaigns with leaderboards and anti-fraud, aimed at marketing teams.
Five minutes by hand, or one click.
Free for 100 signups a month. Unlimited waitlists. Every setting above stays editable.
Create this waitlist